How to scan a receipt into an expense

Eurobillr can read a receipt or vendor invoice and turn it into an expense, so you don't retype the numbers.

1. Upload the document

Go to Expenses → Scan and upload a photo or PDF. The OCR pipeline extracts the vendor, date, net amount, VAT and total, with a confidence score on each field.

2. Check the parsed fields

Review the suggested values. Where the math checks out (net + VAT = total), confidence is higher; where a field is uncertain, it is flagged so you know what to confirm. Adjust anything that looks off.

3. Categorise and save

Pick an expense category and the deductible portion if it differs from 100% (for example certain car or restaurant costs). Save — the original file is attached to the expense automatically for your records.

Vendor invoices over PEPPOL

If a supplier sends you a PEPPOL invoice, it is captured automatically into your expenses with the structured data and a PDF rendition — no scanning needed.

Receipts and attachments are stored privately, scoped to your workspace.