How to set up recurring invoices

If you bill the same client on a regular cycle — a monthly retainer, a subscription, a maintenance fee — recurring invoices generate and (optionally) send each one for you.

1. Create the template

Start from a normal invoice with the client, lines and VAT you want to repeat, then choose Make recurring. The template keeps your line items and amounts; each run produces a fresh, sequentially-numbered invoice.

2. Choose the schedule

Set the frequency (weekly, monthly, quarterly, yearly), the start date, and optionally an end date or a number of occurrences. Eurobillr shows you the next run date so there are no surprises.

3. Decide send vs draft

Pick what happens on each run:

• Auto-send — the invoice is issued and delivered (email or PEPPOL) automatically.
• Draft only — Eurobillr prepares the invoice and leaves it for you to review and send.

4. Add payment options

Because each run is a normal invoice, it carries your EPC QR code and any Stripe/Mollie/PayPal pay-now link — so recurring clients can settle in one tap.

Changing the template (for example a price increase) applies to future runs only; invoices already issued stay exactly as they were sent, which keeps your audit trail intact.