Branded Invoices: Add Your Logo, Colors and Style to Every Invoice
Your invoice is often the last touchpoint in a client interaction — it's what they see right before they pay you. A professional, branded invoice reinforces your identity, builds trust, and signals that you run a serious business. Eurobillr's branding settings let you fully customise your invoice appearance without any design skills.
What You Can Brand on Your Invoice
In Eurobillr's workspace branding settings, you can customise:
- Logo — upload your logo (PNG, JPG, SVG) and it appears on every invoice, quote, and credit note
- Brand color — set your primary brand color for invoice headers, accent lines, and highlights
- Business name and trading name — shown prominently at the top of every document
- Custom footer text — add your website, social handles, or a personalised thank-you message
- Invoice layout — choose between clean minimal, professional structured, or compact layouts
- Font style — select from professional typefaces that match your brand personality
Why Branded Invoices Get Paid Faster
Research consistently shows that professional, clearly designed invoices are paid faster than plain text invoices. Key reasons:
- Your logo makes the invoice immediately recognisable — clients don't mistake it for spam
- A clear, well-structured layout makes the amount due and payment details immediately visible
- Professional presentation signals that you're an established business, not a one-time contractor
- Branded invoices reduce the "who is this from?" friction that delays payment
Branding Across All Documents
In Eurobillr, your branding settings apply consistently across all outgoing documents:
- Invoices (standard and PEPPOL)
- Credit notes
- Quotes and proposals
- Payment reminder emails
- Payment pages (the page your client sees when they click the payment link)
Your client sees a consistent brand experience from quote to payment — not a mix of branded and generic documents.
PEPPOL and Branded Invoices
PEPPOL invoices are transmitted as structured XML data — the recipient's accounting system reads the data fields. However, Eurobillr also generates a branded PDF version of every PEPPOL invoice that is attached to the transmission. Your client's system processes the XML automatically, while their accounts payable team sees your beautifully branded PDF.
White-Label for Agencies
If you manage invoicing for multiple clients or run an agency, Eurobillr's white-label branding lets you create separate workspace profiles with different branding for each entity — each with its own logo, colors, and legal details.
Legal Requirements Still Apply
Branding is applied on top of the required legal invoice fields — your logo and colors never replace or obscure mandatory information like VAT number, KBO number, invoice date, or VAT amounts. Eurobillr ensures all legal fields are always present regardless of your branding choices.