Best Invoicing Software for Belgian Freelancers in 2026
Choosing invoicing software in Belgium in 2026 is not just about sending professional-looking invoices. With PEPPOL now mandatory, you need software that handles e-invoicing compliance, Belgian VAT returns, and expense tracking — ideally without needing an accountant for routine tasks.
Here's an honest comparison of the main options.
What Belgian Freelancers Actually Need in 2026
Before comparing tools, here is what matters:
- PEPPOL e-invoicing — mandatory since January 1, 2026
- Belgian VAT rates (21%, 12%, 6%, 0%) applied correctly
- Quarterly VAT return pre-filling (BTW aangifte)
- Expense tracking — ideally automatic via PEPPOL
- Payment collection — Stripe, Mollie, Bancontact
- Dutch and/or French language support
Eurobillr — Best All-in-One
Eurobillr covers the full workflow: create invoices, send via PEPPOL, track expenses automatically, collect payments via Stripe or Mollie, and generate pre-filled Belgian VAT and income tax reports.
What makes it stand out: PEPPOL is included free on all plans (not a paid upgrade). Payment collection via Stripe, Mollie, and PayPal is built in. Incoming PEPPOL invoices automatically appear as tracked expenses. Pre-filled quarterly VAT returns ready to submit to FOD Financiën. No credit card required to start.
Best for: Freelancers who want one platform that handles everything — invoicing, PEPPOL, expenses, and tax.
Accountable — Best for Tax Guidance
Accountable focuses on making tax less intimidating. It explains deductions, estimates quarterly taxes, and walks you through declarations step by step. Strong mobile app and good for freelancers new to self-employment.
Limitation: No integrated payment collection. PEPPOL on paid plans only.
Billit — Best for Invoicing-Only
Billit is a solid Belgian invoicing tool with PEPPOL support. Clean interface, good for straightforward invoice creation and delivery. More limited on accounting and tax reporting.
Limitation: No income tax report. VAT return pre-filling on paid plans only. No integrated payment collection.
Feature Comparison
| Feature | Eurobillr | Accountable | Billit |
|---|---|---|---|
| PEPPOL e-invoicing | ✓ Free | ✓ Paid | ✓ Paid |
| Auto expense from PEPPOL | ✓ | ✓ | ✓ |
| Quarterly VAT return | ✓ Free | ✓ Paid | Paid only |
| Annual income tax report | ✓ | ✓ | ✗ |
| Payment collection (Stripe/Mollie) | ✓ | ✗ | ✗ |
| Auto payment reminders | ✓ | ✓ | ✓ |
| QR code invoices | ✓ | ✗ | ✗ |
| Free plan | ✓ | ✓ | ✓ |
Try Eurobillr free — PEPPOL included →
============================================================ ARTICLE 4 — ENGLISH ============================================================ SLUG: btw-aangifte-freelancer-belgie LANG: en CATEGORY: Belgian Tax & Accounting TARGET KW: btw aangifte freelancer belgium TITLE: How to Submit Your Belgian VAT Return Without an Accountant META DESC: Belgian freelancers can submit their own quarterly VAT return (BTW aangifte) in under 15 minutes. Step-by-step guide using Eurobillr — no accountant needed. CONTENT:Many Belgian freelancers pay an accountant €150–300 per quarter simply to file their VAT return. With the right software, you can do this yourself accurately and legally in under 15 minutes. Here's how.
What Is a Belgian VAT Return?
If you are VAT-registered in Belgium, you must periodically report your VAT position to FOD Financiën. The BTW aangifte shows:
- VAT collected on your sales (charged to clients)
- VAT recoverable on your deductible expenses
- Net VAT due — what you owe — or a VAT credit if you paid more than you collected
How Often Do You File?
Most freelancers file quarterly (annual turnover under €2.5 million):
- Q1 (Jan–Mar): due April 20
- Q2 (Apr–Jun): due July 20
- Q3 (Jul–Sep): due October 20
- Q4 (Oct–Dec): due December 24
Missing these deadlines results in fines of €25–500 depending on the amount due and delay.
Belgian VAT Rates
- 21% — standard rate, most professional services
- 12% — certain food services, social housing
- 6% — food, books, medicine, renovation
- 0% — intra-EU B2B sales (with valid EU VAT number), exports
As a freelancer providing professional services, you almost always charge 21%.
What Expenses Can You Deduct VAT On?
- Software subscriptions and professional tools
- Professional equipment (laptop, monitors)
- Office supplies
- Professional training and courses
- Business travel (train, taxi)
- Home office costs (partial)
- Accountant and legal fees
Step-by-Step: Filing Your VAT Return with Eurobillr
- Keep records throughout the quarter — every invoice and expense you log is tracked automatically
- Review your VAT dashboard — see VAT collected, VAT recoverable, and net position in real time
- Generate your pre-filled return — click Generate VAT Return → Q[X] [Year]
- Review and confirm — check that sales figures match your invoices and all expenses are included
- Submit to FOD Financiën — directly via Eurobillr or download as PDF/XML for MyMinfin
- Pay any VAT due — transfer to the Belgian Treasury before the deadline
Don't Forget the Annual Client Listing
By March 31 each year, you must file a klantenlisting — a list of all Belgian VAT-registered clients you invoiced for more than €250 during the year. Eurobillr generates this automatically from your invoice history.